QStock’s Distributor Centric Customer Portal allows companies that use Sage Intacct to enable their customers to be provisioned users who can log into a customer portal to enter in their own orders. Optional approval steps are available to post orders as a draft order in Sage Intacct Order Entry. When accounting looks over the Order, they can consider if there are credit holds or other considerations they are aware of. If all looks good, they can shift to approving instead of keying, doing more data verification instead of data entry. Once the order is approved and posted by accounting, the warehouse team using QStock can allocate, direct the picking, and utilize integrated shipping options to complete fulfillment.

Throughout the entire process, your customers can look in their portal and see the status of the order. This allows your customers to get simple questions answered like, “What’s the status of my order, has my order shipped? And “what is my tracking number”. This self service allows your customer service reps to focus on more challenging questions and adding more focus to their call time.

If this sounds like the future you’d like to get to contact us at www.Qstockinventory.com or call us at (408)252-9000

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Are you a distributor that uses Amazon FBA?  Do you find yourself struggling to keep in order and differentiate your online FBA orders with your in house orders?

You might be telling yourself ”I need a better way to manage tracking inventory, orders, and replenishments when working with Amazon.” QStock’s direct web services integration with Amazon FBA allows your warehouse team to represent Amazon FBA data in a separate virtual warehouse as part of your warehouse operation. View FBA warehouse quantities alongside the rest of your physical warehouse data without having to sign into amazon and QStock every time you want to check on your inventory. FBA orders get brought into QStock to draw down inventory and for us to post to Sage Intacct for recording and reconciliation purposes. As you interact with Amazon FBA, you can represent your FBA replenishments as warehouse transfers from your warehouse to theirs.

Let QStock help streamline your Amazon FBA management process.  To find out more, head over to www.qstockinventory.com or give us a call at (408)-252-9000

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RMA Management

Are you in need of a smoother product return process? Do you have situations where customers return items, but you have no way of knowing if that unit is the same unit sold to that customer or not?  Or the work of figuring that out feels like more work that it’s worth?

If this is an issue you’re dealing with, you’ve come to the right place.

Qstock allows you to have an orderly workflow to issue, receive, verify and process a Return merchandise authorization or RMA.

If you deal with serialized items like electronics or medical devices, QStock can verify if the serial number of the product returned matches the serial number on your sales order for that customer.

As you process your RMA, you can move your items to QA/QC quarantine area to properly inspect and decide what to do with the item.

If approved, you can even have the potential option of creating a credit for the customer within accounting systems like intacct or QuickBooks to complete the workflow.

This could be and end in sight for a chaotic RMA process.

For more information visit us at QStockinventory.com Or give us a call at (408) 252-9000

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You’re a distributor or manufacturer and you have a warehouse.  You know that traditionally, keeping accurate inventory counts within your warehouse can be tough. Perhaps you are still dealing with it the old fashioned way through doing full recounts of inventory yearly, quarterly, monthly, or perhaps even weekly during busy seasons to keep things straight.

Likely you are using excel or worse paper to run your counts and re-key your findings to adjust into your warehouse management system, your accounting system or both. If this is your situation, we have good news for you.  With QStock, your teams can ditch the paper and excel, using wireless barcode scanning distributed amongst your team to allow you to continuously recount small portions of your warehouse. Whether a team of 5 in a single warehouse or you have multiple people in multiple teams across multiple warehouses, QStock can scale, grow and go as you scale, grow and go, through the power of the cloud.

Each bin recount across your team seemlessly flows into a centralized area for managerial review to approve or reject.  Once approved, the adjustments can be automatically posted into accounting systems like Intacct or Quickbooks to save time for both the operations and finance teams. Stop dreaming about perpetual inventory accuracy.  This is cycle counting solved.

If you would like to schedule a free consultation to see if QStock is right for you, Contact Us Today by filling in the form below. We would love to hear about your business and how QStock can help you achieve your business goals.

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You’re a distributor or manufacterer and you have a warehouse. Day in, day out, The lifeblood of your business is inventory that flows from receiving to fulfillment. Critical to managing margin and cashflow for your business is effectively stocking, replenishing and reordering the items you carry.

What if your warehouse management system could tell you when different items in your pickable bins are running low and tell you where to internally replenish those pickable bins from other storage? QStock can do exactly that, cutting out the typical excel and paper based processes that people normally use to keep replenishment straight amongst your internal stock.

What about if even your internal storage is running out? We’ve got you covered there too. As your storage bins hit minimum threshholds, we’ll let you know and make recommendations. With our advanced replenishment and reordering capabilities, if you like those recommendations you can even go one step further and create purchase orders for those items straight into accounting systems like Intacct and Quickbooks with a click.

If you would like to schedule a free consultation to see if QStock is right for you, Contact Us Today by filling in the form below. We would love to hear about your business and how QStock can help you achieve your business goals.

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You are a manufacturer or distributor and you have or want a Shopify eCommerce store to sell directly to consumers who can self-service themselves on your site. And why not, this is the age of digital assistants, drones, and cars that fly. Ok, maybe not cars that fly, but yes, Shopify can be a great way to create an excellent online shopping experience, so customers can buy when they want, where they want, easily and hopefully often and in large quantities.

Here’s the thing, now comes the part where processes normally grind to a painful and manual-data entry halt. You’ve got orders, but they aren’t connected to your accounting system or your warehouse system or likely both. How do you deal with this?

You could go with the “throwing-people-at-the-problem” strategy, which can work, but opens you up to high overhead, slow processing, and large probability for mistakes, even by the most die hard of Mavis Beacon students.

Or you could go with QStock Inventory to bring together your orders directly from Shopify into smooth, order allocating, barcode scanning, shipping integrated, location directing, pick-pack-ship fulfillment from your warehouse Deeply Integrated with your accounting solution for invoicing, valuation, and other financial reporting so that all 3 systems stay updated on your inventory levels and have a record of your orders.

With QStock, Shopify is also a great way for your wholesale customers to self-services themselves while QStock helps you organize and fulfill the orders while your accounting system handles terms and invoicing, all without need for manual rekeying between systems.

Go to conferences, conventions, expos, churches, fairs, markets, and other venues Where you bring or want to bring inventory on hand to these events to sell? No Problem. QStock’s powerful integration with Shopify Point of Sale for clear accountability and real-time tracking of inventory numbers as point of sale transactions are occurring. This keeps your Point of Sale, warehouse system, and accounting system all in sync on what’s happening with your inventory numbers whether in the warehouse, online or at the events.

Feel free to pinch yourself, but this is not a mirage and you are not dreaming.

If you would like to schedule a free consultation to see if QStock is right for you, Contact Us Today by filling in the form below. We would love to hear about your business and how QStock can help you achieve your business goals.

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UDI labels are complex but very useful and now the FDA requires product labels that require special handling by your inventory management software. In fact, most inventory systems currently do not read or make sense of such labels and force you to deal with that as a standalone process outside of the system.

QStock’s real time integration with leading mobility partners like Zebra handhelds and printers and Bar TenderTM, the leading barcode label software provider, allows you to design and approve your labels using Bar Tender but automatically populates and prints such labels as a natural part of your process efficiently and reliably when a product is being handled either in the stockroom or during your manufacturing process.

Generate UDI labels

UDI labels contain multiple pieces of data such as product number, lot number, expiration date etc.
that are constructed together to ensure traceability throughout the supply chain. A compliant inventory system should automatically construct and produce UDI labels on demand and where your process requires.

Read and parse the UDI label

Your inventory system should be able to receive inbound products that are UDI compliant by utilizing The UDI product label upon receiving and record various pieces of data contained in the label automatically. This ability not only saves time during the receiving process but ensures that you have captured this important data in an error free manner and can use it in the subsequent steps and processes within your shop.

Track and trace UDI inventory usage and disbursements

Reading and producing UDI labels are key but are only the prerequisite to effective use of UDI in your business. The most important element of the UDI solution is the ability to track forwards and backwards the usage of such products in your operations in case of a recall.

You must be able to quickly determine what customers you might have shipped a particular device to in case of a recall. In case you utilize UDI compliant components in producing a new higher level products, you need to be able to systemically determine such assemblies and customers that might have received it. This is a very tedious and time consuming endeavor without a system that’s designed to do so.

If you have FDA UDI Label requirements and would like to schedule a free consultation to see if QStock is right for you, Contact Us Today by filling in the form below. We would love to hear about your business and how QStock can help you achieve your business goals.

The post 3 things your UDI label compliant inventory management/WMS system must do appeared first on QStock Inventory.

QStock Inventory is a Warehouse Management System, or WMS, and has a deep real-time integration with Quickbooks through an API connection. Today we’ll be showing you how we create a Work Order in QStock from a QuickBooks Bill of Materials(BOM), allocate and assemble that WO physically in the warehouse with barcode scanning during the picking and put away and automatically creating the proper decrement of raw materials used and increment of finished goods created in Quickbooks once we are done.

One of the things that QStock does is streamline the kit and light assembly process in your physical warehouse.

Here is a new work order in QStock for a chem kit we want to produce. Once we create the work order from a managerial view, being able to see how many we can make, how many are already made, and how many are already on work orders to be made, we can allocate the work order for team members in the warehouse floor to be picking and producing.

To complete the work order into QStock, we are going to use a Wi-Fi enabled windows device with a barcode scanner like this one running QStock Mobile. As you can see, I have visibility to all of the allocated WO’s in QStock.

Allocated work orders show up to allow workers to get the right items from the right places following the most efficient path. Once the items are together and assembling is complete, we can receive in the finished goods and close out the work order in QStock from the handheld. Once we do that, we can see the appropriate adjustment decrements of raw materials used, and adjustment increments of finished goods produced are created within QuickBooks.

If you would like to schedule a free consultation to see if QStock is right for you, Contact Us Today by filling in the form below. We would love to hear about your business and how QStock can help you achieve your business goals.

The post Work Order Management Workflow for Quickbooks and QStock with Tracebility appeared first on QStock Inventory.

One of the things that QStock does is streamline the fulfillment process in your physical warehouse.

Here is a new sales order in Quickbooks with a few line items. When we save the Sales Order in Intacct to the custom status of “Send to Warehouse”, QStock copies the sales order, so in the warehouse, we now see the same sales order to work against.

To fulfill the order into QStock, we are going to use a Wi-Fi enabled windows device with a barcode scanner like this one running QStock Mobile. As you can see, I have visibility to all of the open SO’s in QuickBooks , QStock Desktop, and QStock Mobile. This allows me to see from the perspective of finance, warehouse management, and the people working on the warehouse floor in ways that make the most sense to each role.

Allocated orders show up to allow pickers to get the right items from the right places following the most efficient path. After shipping the order in QStock, we can see the QuickBooks Sales Order update saying the items are invoiced and closed while a sales invoice document is created. We can also see the individual Item Activity show the decrease in stock for the items that we scanned in and shipped through QStock.

If you would like to schedule a free consultation to see if QStock is right for you, Contact Us Today by filling in the form below. We would love to hear about your business and how QStock can help you achieve your business goals.

The post Sales Order Pick Pack Ship Fulfillment with QuickBooks and QStock appeared first on QStock Inventory.

QStock Inventory is a Warehouse Management System, or WMS, and has a deep real-time integration with QuickBooks through an API connection. Today we’ll be showing you how we create a PO in QuickBooks, receive that PO physically in the warehouse with barcode scanning and automatically create an AP Bill document in QuickBooks.

One of the things that QStock does is streamline the receiving process in your physical warehouse.

Here is a new purchase order in QuickBooks with a few line items. When we save the Purchase Order in QuickBooks, QStock copies the purchase order, so in the warehouse, we now see the same purchase order to work against and the people working in QuickBooks can see what is pending receipt.

To receive the items into QStock, we are going to use a Wi-Fi enabled windows device with a barcode scanner like this one running QStock Mobile. As you can see, I have visibility to all of the open PO’s in QuickBooks, QStock Desktop, and QStock Mobile. This allows me to see from the perspective of finance, warehouse management, and the people working on the warehouse floor in ways that make the most sense to each role.

After releasing the Purchase Order in QStock, we can see the QuickBooks Purchase Order converts to show all the items received when we look back at the purchase order as it creates an AP Bill with the items. We can also see the individual Item Activity show the increase in stock for the items that we scanned in through QStock.

If you would like to schedule a free consultation to see if QStock is right for you, Contact Us Today by filling in the form below. We would love to hear about your business and how QStock can help you achieve your business goals.

The post QuickBooks Purchase Order Receiving with QStock Inventory appeared first on QStock Inventory.