Do you work with BigCommerce? The great news is so do we! QStock Inventory is a Warehouse Management System, or WMS, and has a deep real-time BigCommerce Integration with Intacct through a web services connection. Today we’ll be showing you how we take in Orders from BigCommerce, allocate and pick/pack/ship that order physically in the warehouse with barcode scanning and automatically create a sales invoice document in Intacct.

One of the things that QStock does is streamline the fulfillment process in your physical warehouse.

Here is a new order in BigCommerce with a few line items. We’ll add customer and shipping information to this order before completing it.

To fulfill the order into QStock, we are going to use a Wi-Fi enabled windows device with a barcode scanner like this one running QStock Mobile. As you can see, I have visibility to all of the open orders whether from Intacct or BigCommerce. The orders can be seen from the web and the handhelds. This allows me to see from the perspective of finance, warehouse management, and the people working on the warehouse floor in ways that make the most sense to each role.

Allocated orders show up to allow pickers to get the right items from the right places following the most efficient path. Shipping can be done using our direct integrations with FedEx and UPS or through multicarrier shipping options like ShippingEasy and Shipstation. We’ll use ShippingEasy here as an example of integrated shipping.

After shipping the order in QStock, we can see that order information with tracking number and status is sent back to BigCommerce which can kick off notification to your customers. Also in Intacct, a sales invoice shows the tracking number of shipment in the header of the sales invoice.

If you would like to schedule a free consultation to see if QStock is right for you, Contact Us Today by filling in the form below. We would love to hear about your business and how QStock can help you achieve your business goals.

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That is a problem we find on almost every new customer. When they see the numbers the Warehouse received show up in the accounting system second after receiving, you can head an audible gasp as they realize how much time and frustration that will save them!

In this video I interview QStock Inventory’s own Kirstin Saxon, who lived the Accounts Payable life and has some amazing examples. I bring up the Operations end as a former Warehouse Manager and we discover how much pain it is for both sides of the equation, and how QStock Inventory slays that paper dragon.

• How many hours per week does AP spend chasing a receipt to prove what was actually received?
• How many hours is Operations losing trying to funnel paper from the warehouse floor, to the Operations office, then upstairs to Accounting?
• How many documents get lost every month, and how much is overpaid to Vendors?

Book a call with James to see how much QStock Inventory can save you in chasing paper alone: https://www.qstockinventory.com/james

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QStock Inventory is excited to work with Alta Vista to offer a complete cloud solution for our distributor friends in eCommerce, Food & Beverage, Cannabis & CBD, Electronic Devices, and BioTech spaces.

eCommerce and Shipping Integrations

Over the past few months, for many a move to eCommerce went from being a question to a statement. We have seen unprecedented traffic for B2C and B2B online sales. While many believed that eCommerce was for B2C, the B2B industry has 5x the market share to become a necessity in the next few years.

With the coming acquisitions, it is critical to be able to manage multiple stores through a single, familiar, fulfillment workflow. As you know, QStock Inventory can support multiple stores as well as Amazon FBA/FBM for businesses transacting tens of millions of cases a month, with over 65 shipping options.

Light Assembly and Kitting

Final assembly has been a common need in distribution to perform value-add activities to inventory that make a brand unique. From roasting coffee, to beverage production, or kitting books for sales bundles, QStock Inventory has workflows to give you visibility to what needs to be done and traceability to ensure proper accounting.

Data-driven Purchasing Assistant

As every transaction is directed, recorded, and verified, trends in demand can be leveraged for more informed buying decisions. When cash is tight, having overstock becomes a liability. Being able to meet demand and quickly adapt to dynamic recommendations lets you better leverage your cash without the risk of being out of stock.

Amazing Reporting with Full Dimensionality

QStock Inventory posts into Sage Intacct the way that Sage Intacct posts into itself. By doing this we preserve the flow of data and the powerful dimension reporting capabilities native within Sage Intacct.

Take a look at the video AltaVista created to see more of the reporting capabilities within Sage Intacct.

The post Transforming Inventory Management for Distributors appeared first on QStock Inventory.

Do you work with WooCommerce? The great news is so do we! QStock Inventory is a Warehouse Management System, or WMS, and has a deep real-time WooCommerce Integration with Intacct through a web services connection. Today we’ll be showing you how we take in Orders from WooCommerce, allocate and pick/pack/ship that orders physically in the warehouse with barcode scanning and automatically create a sales invoice document in Intacct.

One of the things that QStock does is streamline the fulfillment process in your physical warehouse.

Here is a new order in WooCommerce with a few line items. We’ll add customer and shipping information to this order before completing it.

To fulfill the order into QStock, we are going to use a Wi-Fi enabled windows device with a barcode scanner like this one running QStock Mobile. As you can see, I have visibility to all of the open orders whether from Intacct or WooCommerce. The orders can be seen from the web and the handhelds. This allows me to see from the perspective of finance, warehouse management, and the people working on the warehouse floor in ways that make the most sense to each role.

Allocated orders show up to allow pickers to get the right items from the right places following the most efficient path. Shipping can be done using our direct integrations with FedEx and UPS or through multicarrier shipping options like ShippingEasy and Shipstation.

After shipping the order in QStock, we can see that order information with tracking number and status is sent back to WooCommerce which can kick off notification to your customers. Also in Intacct, a sales invoice shows the tracking number of shipment in the header of the sales invoice.

If you would like to schedule a free consultation to see if QStock is right for you, Contact Us Today by filling in the form below. We would love to hear about your business and how QStock can help you achieve your business goals.

The post WooCommerce to Intacct with QStock appeared first on QStock Inventory.

QStock is a powerful multichannel warehouse management system for companies that have outgrown the inventory capabilities of QuickBooks or starter Warehouse management systems and are ready for the next step forward. eCommerce Companies with real warehouses working with needs and systems like Shopify, Amazon FBA and ShipStation, Home Services Companies with over 30+ trucks in the HVAC/Plumbing/Electric/Solar fields, and wholesale distribution companies with advanced needs like lot and serial tracking, ASN’s, SSCC-18 Big Box Retail compliant labeling, Commercial Invoices, Kitting, customer portal, RMA’s and more in Medical Device Distribution, Electronics and Consumer Goods can leverage QStock to streamline your warehouse operations, and scale as you grow.

Our focus is to help get your warehouse healthy. From smoother receiving to smoother fulfillment and all the moving, counting and adjusting in between, our thoughtfully integrated workflows with leading accounting systems like Sage Intacct and QuickBooks help our customers, save time, avoid mistakes, increase efficiency and accuracy which all add up to major savings and profit.

How much difference could it make?
87% Faster Fulfillment
78% Fewer Mis-picks, which can add up to thousands saved in inventory, shipping and reputation loss.
85% less inventory loss
Up to 2x-5x time savings in cycle counting
which adds up to often times 99%+ Inventory accuracy, allowing your team to have real confidence in your inventory numbers.

To learn more, browse qstockinventory.com to see how we might be a fit for your business.

The post QStock Overview appeared first on QStock Inventory.

QStock’s Distributor Centric Customer Portal allows companies that use Sage Intacct to enable their customers to be provisioned users who can log into a customer portal to enter in their own orders. Optional approval steps are available to post orders as a draft order in Sage Intacct Order Entry. When accounting looks over the Order, they can consider if there are credit holds or other considerations they are aware of. If all looks good, they can shift to approving instead of keying, doing more data verification instead of data entry. Once the order is approved and posted by accounting, the warehouse team using QStock can allocate, direct the picking, and utilize integrated shipping options to complete fulfillment.

Throughout the entire process, your customers can look in their portal and see the status of the order. This allows your customers to get simple questions answered like, “What’s the status of my order, has my order shipped? And “what is my tracking number”. This self service allows your customer service reps to focus on more challenging questions and adding more focus to their call time.

If this sounds like the future you’d like to get to contact us at www.Qstockinventory.com or call us at (408)252-9000

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Are you a distributor that uses Amazon FBA?  Do you find yourself struggling to keep in order and differentiate your online FBA orders with your in house orders?

You might be telling yourself ”I need a better way to manage tracking inventory, orders, and replenishments when working with Amazon.” QStock’s direct web services integration with Amazon FBA allows your warehouse team to represent Amazon FBA data in a separate virtual warehouse as part of your warehouse operation. View FBA warehouse quantities alongside the rest of your physical warehouse data without having to sign into amazon and QStock every time you want to check on your inventory. FBA orders get brought into QStock to draw down inventory and for us to post to Sage Intacct for recording and reconciliation purposes. As you interact with Amazon FBA, you can represent your FBA replenishments as warehouse transfers from your warehouse to theirs.

Let QStock help streamline your Amazon FBA management process.  To find out more, head over to www.qstockinventory.com or give us a call at (408)-252-9000

The post Amazon FBA appeared first on QStock Inventory.

RMA Management

Are you in need of a smoother product return process? Do you have situations where customers return items, but you have no way of knowing if that unit is the same unit sold to that customer or not?  Or the work of figuring that out feels like more work that it’s worth?

If this is an issue you’re dealing with, you’ve come to the right place.

Qstock allows you to have an orderly workflow to issue, receive, verify and process a Return merchandise authorization or RMA.

If you deal with serialized items like electronics or medical devices, QStock can verify if the serial number of the product returned matches the serial number on your sales order for that customer.

As you process your RMA, you can move your items to QA/QC quarantine area to properly inspect and decide what to do with the item.

If approved, you can even have the potential option of creating a credit for the customer within accounting systems like intacct or QuickBooks to complete the workflow.

This could be and end in sight for a chaotic RMA process.

For more information visit us at QStockinventory.com Or give us a call at (408) 252-9000

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You’re a distributor or manufacturer and you have a warehouse.  You know that traditionally, keeping accurate inventory counts within your warehouse can be tough. Perhaps you are still dealing with it the old fashioned way through doing full recounts of inventory yearly, quarterly, monthly, or perhaps even weekly during busy seasons to keep things straight.

Likely you are using excel or worse paper to run your counts and re-key your findings to adjust into your warehouse management system, your accounting system or both. If this is your situation, we have good news for you.  With QStock, your teams can ditch the paper and excel, using wireless barcode scanning distributed amongst your team to allow you to continuously recount small portions of your warehouse. Whether a team of 5 in a single warehouse or you have multiple people in multiple teams across multiple warehouses, QStock can scale, grow and go as you scale, grow and go, through the power of the cloud.

Each bin recount across your team seemlessly flows into a centralized area for managerial review to approve or reject.  Once approved, the adjustments can be automatically posted into accounting systems like Intacct or Quickbooks to save time for both the operations and finance teams. Stop dreaming about perpetual inventory accuracy.  This is cycle counting solved.

If you would like to schedule a free consultation to see if QStock is right for you, Contact Us Today by filling in the form below. We would love to hear about your business and how QStock can help you achieve your business goals.

The post Cycle Counting Solution appeared first on QStock Inventory.

QStock’s direct integration with the Field Service industry and deep subledger integrations with popular accounting systems like Sage Intacct and QuickBooks allow Field Service customers to have integrated receiving, warehouse tracking, barcode printing and scanning, UPC cross-referencing, clear truck replenishment and system suggested reordering workflows. Take your trucks from being frustrations and liabilities to accountable managed advantages for your home and commercial service based business.

Companies that focus on multiple specialties like Plumbing, Heating, Cooling and Electrical can leverage our truck template capabilities to create, update and copy templates created of each type of truck so that you have a clear way to manage associations between truck bin locations and items that belong in them as you standardize across your fleet saving up to 14 hours in administrative time per new truck added because of our automation and processes.

Leverage powerful, scalable truck replenishment and warehouse reordering through our warehouse and mobile inventory based workflows, whether your trucks pull in regularly to replenish or you deliver to the field. Care about accurate inventory in your trucks and accurate valuations?

Our cycle counting has saved our customers countless hours per truck with each count, cutting count time by as much as 50% or more per truck each time, with one customer having cycle count go from taking 9-11 hours per truck in counting their 600 parts per truck to 1.5 hours with another 45 minutes to verify, approve and post. We do this through leveraging barcode scanning, managerial approval and automated posting to accounting once approved.

Curious? Fill out the form below and we can be in touch to share more about how our solutions can work together for a best in class solution for your operational needs.

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